Last Updated: March 23, 2022
Terms of Consent on the Handling of Personal Information (Special Provisions)
Seibu Holdings Inc. (hereinafter referred to as the “Company”) has established a basic policy on the protection of personal information (SEIBU PRINCE CLUB emi Basic Policy on the Protection of Personal Information) of membership applicants, persons registered for campaigns and questionnaires and members (persons who lost member eligibility included; hereinafter referred to collectively as “Members, etc.”) handled in the SEIBU PRINCE CLUB emi Point Program (hereinafter referred to as the “Program”) and campaigns, questionnaires, etc. carried out in association with the Program (hereinafter referred to collectively as the "Program, etc.") or otherwise handled in association with the Program, etc., and will implement and continuously improve the protection of personal information.
Article 1 Agreement Terms
Members may apply for this Program after confirming their agreement with these terms and conditions.
Article 2 Revocation of Consent
Members may revoke their consent to use of personal information stipulated on next article at any time. Said revocation of consent shall have no impact on the legality of any use of said personal information before the revocation of consent. Members may revoke consent for use of personal information by contacting the Company's personal information contact point.
Note that member qualifications shall be lost in the event the member declines or revokes consent with the SEIBU PRINCE CLUB emi Members Terms or these Terms of Consent at any time after joining or applying for the Program.
Article 3 Types of Personal Information
- The personal information acquired from Members and stored by the Company (Hereafter referred to collectively as “Personal Information”) shall include the following.
- Basic information on Members, etc. (address, name, gender, date of birth, nationality, email address, telephone number, postal address and other items reported by Members, etc.)
- Service usage information (facility usage conditions, product purchase conditions, etc.)
- Contact details (email address, telephone memos, letter, questionnaire response content, etc.)
- Information automatically collected by the SEIBU PRINCE CLUB emi website ("Website") (cookies, IP addresses, browser type, access date and time, etc.)
- Information on Members, etc. that is gathered/held by the Company in transactions with/usage of the Company and its various Group companies in Japan (See end of this document) as well as SEIBU PRINCE CLUB emi member stores (hereinafter referred to as “Member Stores, etc.”) in relation to the Program, etc. (hereinafter referred to as the “Transactions”).
- The Company shall acquire personal information directly from Members via telephone, in writing (including on magnetic storage medeia), via passports, or other means.
Article 4 Handling of Personal Information
- Members, etc. agree to the Company using Personal Information for the below purposes only after it has taken necessary measures to protect that information.
- To provide services incidental to point allocation and the Membership Card by the Member Stores.
- For various announcements with respect to information regarding business information, product information, etc. of the Member Stores.
- For product development, market research, etc. for the products and services offered by the Member Stores.
- For communications from the Member Stores to Members that are necessary for transactions, and for confirming transaction details.
- For responding to inquiries, opinions, and requests from Members to the Member Stores.
- For exercising rights, or fulfilling obligations, under a contract or the like.
- For communications and operations management of transactions.
- For cancelling transactions or follow-up management after cancelling transactions.
- For communications with Members in emergencies.
- For facilitating the performance of transactions or contracts.
- Members, etc. agree to the Company conducting the joint use of Personal Information with Member Stores, etc. for the purposes set forth in Items (1) through (10) above. Note that notifications of details on said joint use with Member Stores, etc. will be provided over this website.
*SEIBU PRINCE CLUB emi Basic Policy on the Protection of Personal Information
https://emi.seibugroup.jp/en/privacypolicy/
- Members, etc. agree in advance to the Company providing Personal Information to consignees only after it has taken necessary measures to protect that information in cases where the Company consigns operations related to the Program, etc. or the Transactions to a third party.
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Even in cases where the Company or Member Stores, etc. are using Personal Information within the scope for which they obtained agreement from Members, etc., the Company or Member Stores, etc., upon request from Members, etc., shall discontinue that usage to the extent that doing so does not disrupt their business operations.
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Membership applications, etc. that have been submitted will be disposed of using appropriate methods once the necessary tasks have been completed. For that reason, membership applications, etc. that have been submitted will not be returned.
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The Company may use the information collected using cookies from Members who browse the Website as Member information by combining it with information that identifies individual Members.
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The SEIBU PRINCE CLUB Desk shall be responsible for protecting and managing Personal Information related to the Program.
Article 5 Legal Basis for Use of Personal Information
In principle, the legal basis for use of personal information by the Company is the consent of Members to the use of said information. In cases of use of personal information without Member consent, the legal basis for said usage shall be the necessity of use for execution of Member contracts, the necessity of use for execution of procedures in accordance with Member requests before the conclusion of a contract, the necessity of use for fair profit by the Company or third parties, or the necessity of use in order for the Company to fulfill legal obligations. Use for fair profit by the Company or third parties applies to use for increasing operating profit, etc. through marketing and service improvements, and improving the convenience and security of this Website.
Article6 Personal Information Retention Period
- Company retention of personal information shall be limited to the period of valid membership, which is a period lasting until December 31 of the year that includes the day on which five years will have passed since the last use of the Program (last date of Point allocation). In addition, in the event a Member withdraws from membership during the period of valid membership, personal information shall be retained until December 31 of the year that includes the day on which 1 year will have passed since the member withdrew.
- The Company shall erase or anonymize through safe measures any personal information within a reasonable period of time after the expiration of the personal information retention period.
Article 7 Member Rights
Members possess the following legal and other rights in regard to the Company. Members may exercise these rights Company's personal information contact point. Upon exercise of said rights, the Company shall conscientiously work to comply with said exercise of rights after verifying membership as long as no legal or other extraordinary exemptions apply.
- Right to access personal information
A right to verify if Member personal information is being used, and if being used, to access said personal information and incidental information
- Right to correct personal information
A right to correct any incorrect Member personal information
- Right to erase personal information
A right to erase Member personal information under a fixed set of conditions
- Right to restrict use of personal information
A right to restrict the use of Member personal information under a fixed set of conditions
- Right to object to the use of personal information
A right to object to the use of Member personal information by the Company or any third parties on the basis of seeking fair profit
- Right to data portability
A right to have personal information provided by the Member to the Company structured to be used in a standard machine-readable format, and to transfer said personal information without any impedance by the Company
Article 8 Filing of Objections with Regulatory Authorities
In accordance with the law and other regulations, members shall have the right to file objectives with the national government, regional governments, international organizations, or other regulatory authorities regarding the handling of personal information by the Company.
Article 9 Profiling and Other Automated Decision-making
The Company does not carry out any decision-making based solely on profiling or other automated handling of personal information.
Article 10 Matters Not Stipulated
- Any matter not stipulated in these Terms of Consent shall be subject to the “SEIBU PRINCE CLUB emi Basic Policy on the Protection of Personal Information.”
- The application of these Terms of Consent shall take precedence over the application of the “SEIBU PRINCE CLUB emi Basic Policy on the Protection of Personal Information.”
*SEIBU PRINCE CLUB emi Basic Policy on the Protection of Personal Information
https://emi.seibugroup.jp/en/privacypolicy/
Article 11 Contact Point
The following contact point will handle any inquiries about the Personal Information handled by or in the possession of the Company.
SEIBU PRINCE CLUB Desk, Contact Point for Personal Information Inquiries
- 1-11-1 Kusunokidai, Tokorozawa-shi, Saitama, 359-8510
- Phone: 03-5996-1260
- Supported Languages: Japanese, English, Chinese, Korean
- Operating Hours: 9:00 a.m. to 5:00 p.m. Japan time (excluding Saturdays, Sundays, holidays and New Year holidays)
Article 12 Use of Google Analytics
The Company has introduced the use of Google Analytics for the purpose of analyzing the visitation history of customers who visited sites operated by the Company, and as such uses data gathered, recorded and analyzed by Google. For information on the use of Google Analytics on sites operated by the Company or the terms of use, privacy policy, etc. of Google Analytics, please see the following site.
Group Companies within Japan
https://www.seibuholdings.co.jp/en/group/grouplist/
Last Updated: April 1, 2022
Member Web Service (“MyPage”) Special Provisions
The Member Web Service (“MyPage”) is a service where members enrolled in the SEIBU PRINCE CLUB emi Point Program (“Program”) operated by Seibu Holdings Inc. (“Company”) through the Seibu Prince Club Desk (“Desk”) can check their point history information and carry out product redemptions, etc., on the SEIBU PRINCE CLUB emi website (the “Website”). In order to use MyPage, a Member needs to join the Program and accept the SEIBU PRINCE CLUB emi Membership Terms and Conditions (including incidental special provisions; in the following, the “Terms”), SEIBU PRINCE CLUB emi Terms of Consent on the Handling of Personal Information, and the following special provisions, and must have completed the MyPage user registration.
Matters not provided for in these special provisions are subject to the Terms.
* SEIBU PRINCE CLUB emi Membership Terms and Conditions https://emi.seibugroup.jp/en/rule/
Article 1. Scope of application of the special provisions
The special provisions concerning the (MyPage) Member Web Service (“Special Provisions”) apply to those who use the Website and are Members enrolled in the Program, as well as Members already registered as users of the SEIBU PRINCE CLUB emi Application (“App”), and Members already holding the SEIBU PRINCE CLUB emi card, and have completed the MyPage user registration (“Web Members” below).
Article 2. Service content
For Web Members the Company offers the following services:
- Point usage history queries on the Website
- Member information queries and information changes on the Website
- Point queries and product redemption applications on the Website
- E-mail notifications and information provision
- Information provision such as questionnaires and campaigns for Web Members
- Provision of information such as services, etc., established by the Company, Seibu Group companies, and other participating locations in Japan
Article 3. User registration on MyPage
- The personal information acquired and stored by the Company shall include the following.
- Members wishing to use MyPage, after accepting the Special Provisions, need to apply for an ID and password (“ID, etc.”) by entering on the Website their customer number, e-mail address, and other items required by the Company. With the acquisition of an ID, etc., the registration is completed. The ID, etc., can be changed by Web Members within the scope permitted by the Company.
- In case of a change of registered information such as a registered e-mail address, etc., Web Members shall promptly notify the Company of the change in accordance with the method prescribed in MyPage. Web Members can terminate the MyPage user registration by application pursuant to the method prescribed in MyPage.
Article 4. Handling of own ID, etc.
- Web Members shall use due care in the handling of their ID, etc., to prevent ID, etc., information from becoming known to third parties.
- Web Members shall promptly notify the Company if unauthorized usage of an ID, etc., by a third party is discovered.
- Unless due to willful misconduct or gross negligence of the Company, the Company is not liable for any damages, etc., if passwords of Web Members are lost or used by third parties, irrespective of the reasons attributable to the responsibility of Web Members.
Article 5. Operations, suspension, and change of MyPage
- MyPage operating hours shall be the established hours determined by the Company.
- The Company can without advance notice temporarily suspend or terminate MyPage operations for any of the following reasons.
- Maintenance, inspection, or renewal of equipment and facilities necessary for MyPage operations
- Breakdown or damage of equipment and systems due to natural disaster, calamity, or accident, etc.
- In other cases when suspension is judged necessary by the Company
- The Company is not liable for damages due to the temporary suspension or termination of MyPage operations, unless due to willful misconduct or gross negligence of the Company.
- The Company can terminate, temporarily suspend, or change MyPage operations by notification of Members according to a predetermined method such as by publication on the Website.
- The Company is not liable for disadvantages that arise to Web Members as a consequence of termination, temporary suspetion, or change pursuant to the preceding paragraph, unless due to willful misconduct or gross negligence of the Company.
Article 6. Prohibitions
The following matters are not permitted in connection with the use of MyPage.
- Transmit and register false information when registering as a user of MyPage
- Use information gained through MyPage for commercial activities
- Use MyPage under the guise of a third party
- Copy, change, modify, or adapt e-vouchers and coupons acquired through MyPage
- With respect to a third party, allow the usage, transfer, or lend e-vouchers, coupons, IDs, etc., acquired through MyPage
- Engage in action that infringes or may infringe on the credibility, intellectual property rights such as copyrights and trademark rights, privacy rights, portrait rights, and reputation, etc., of the Company or a third party
- Copy, change, modify, or adapt the Website (including system programs, etc., that constitute the Website).
- Engage in action that contravenes or may contravene laws and regulation, public order and morals, or these Terms, etc.
- Transfer rights concerning the use of MyPage
- Other actions considered inappropriate by the Company
Article 7. Voiding of user registration
In any of the following cases the Company may without notice to the user delete a registered ID, etc., and cancel the registration.
- If the SEIBU PRINCE CLUB emi Member qualification is lost due to a Web Member’s withdrawal from membership, etc.
- If a Web Member submits false information when registering or changing the MyPage user registration
- If the Company is unable to contact a Web Member because the prescribed procedures in connection with a change of contact details, etc., of the Web Member were not taken.
- If the Company has judged that voiding a registration is necessary because a Web Member has engaged in activities inappropriate for MyPage operations, such as action in breach of the provisions of the Special Provisions, the Terms, and the SEIBU PRINCE CLUB emi Terms of Consent on the Handling of Personal Information, (including the special provisions, etc., incidental to the Terms)
Article 8. Notifications and information provision
- Web Members can by filing the notice prescribed by the Company request that the dissemination of information e-mail be discontinued, except for necessary notifications.
- The Company is not liable for damages that arise to a Web Member or a third party due to notifications and information provision disseminated to a registered e-mail address, unless due to willful misconduct or gross negligence of the Company.
- Notifications from MyPage are as a rule considered completed as of the time of transmission to the registered e-mail address of a Web Member. Notably, the Company is not liable if an e-mail fails to reach a Web Member due to a system fault other than of a system of the Company, an incident affecting telecommunications equipment, or failure to perform procedures such as in case of a change of e-mail address by a Web Member, etc., or other reasons.
Article 9. Treatment of personal information
The treatment of personal information acquired through MyPage is governed by the “SEIBU PRINCE CLUB emi Members Terms, Terms of Consent on the Handling of Personal Information (Special Provisions)” and the “SEIBU PRINCE CLUB emi Basic Policy on the Protection of Personal Information.”
SEIBU PRINCE CLUB emi Terms of Consent on the Handling of Personal Information, https://emi.seibugroup.jp/en/rule/
SEIBU PRINCE CLUB emi Basic Policy on the Protection of Personal Information https://emi.seibugroup.jp/en/privacypolicy/
Article 10. Disclaimer
- The Company is not liable for any and all damages sustained by a Member in connection with the use of MyPage and is under no obligation to provide indemnity, unless due to willful misconduct or gross negligence of the Company, unless due to willful misconduct or gross negligence of the Company.
- The Company offers no warranty for the safety, accuracy, and usefulness, etc., of the information, etc., acquired by Web Members through MyPage.
Article 11. Change, etc., of the Special Provisions
The Company may change, revise, or abolish (“Modification, etc.”) the provisions of the Special Provisions. Notably, in case of a Modification, etc., of the Terms, Web Members will through publication on the Website and other appropriate methods by the day before the effective date of the Modification, etc., be notified of the impending change of the Terms and the content and effective date of the changed Special Provisions. Starting with the effective date, the changed Terms will be applied as the most recent version.
Article 12. Governing law and court of jurisdiction
MyPage is governed by the laws of Japan unless stipulated otherwise.
For any and all litigation concerning the use of MyPage, unless stipulated otherwise, the Tokyo District Court shall be the exclusive court of jurisdiction in the first instance.
End of provisions
Last Updated: March 23, 2022